Executive Assistant to Chief Operations Officer
500 Global, Saudi Arabia
Job Description
Our Mission
We uplift people and economies around the world through entrepreneurship.
Who We Are
500 Global is a venture capital firm with $2.7B in assets under management that invests in founders building fast-growing technology companies. We focus on markets where technology, innovation, and capital can unlock long-term value and drive economic growth. We work closely with key stakeholders and advise governments and corporations on how best to support entrepreneurial ecosystems so startups can thrive. 500 Global has backed over 5,000 founders representing more than 2,700 companies operating in 81 countries. We have invested in 49 companies valued at over $1 billion and 150+ companies valued at over $100 million (including private, public, and exited companies). Our 180+ team members are located in 27 countries and bring experience as entrepreneurs, investors, and operators from some of the world’s leading technology companies.
What You Will Do
Plays a key role in support of the Chief Operating Officer, serving as a coordinator of their schedule, travel, and personal matters and supporting communication and coordination with internal business teams and external stakeholders.
Essential Functions:
- Manage and organize a high volume professional and personal calendar across multiple timezones and priorities, schedule and coordinate appointments, meetings and travel as necessary. Maintain a high level of confidentiality and high touch in all communications.
- Arrange complex and detailed international travel plans including flights, hotels, visas, ground travel according to preferences, as well as producing comprehensive and clear itineraries.
- Proactively send reminders to the principal and relevant stakeholders for travel, events, meetings and deadlines.
- Respond to and organize emails as necessary, based on specific guidelines.
- Attend meetings (virtually unless otherwise indicated) as requested to take minutes.
- Maintain records of contacts, meeting and travel as appropriate; conduct data entry and transcription as needed.
- Research and purchase items as requested.
- Other duties as requested.
Minimum Qualifications:
- 6 or more years of administrative support, and/or executive administration experience.
- Bachelor’s degree from an accredited university, or equivalent combination of education and experience.
- Proficiency in Google Apps, particularly Google Calendar, and Google Docs, Microsoft Office Suite, Slack, Expensify, WhatsApp and others as needed
- Proficiency in PC and Mac.
- Technical flexibility to learn new software as needed.
Preferred Qualifications:
- Clear, precise, and professional written and verbal communication skills; your emails and responses will be seen as the voice of the COO.
- Demonstrated ability to prioritize, multitask, and perform effectively in a highly dynamic work environment.
- Professional demeanor and comfortable working with executives.
- Extreme attention to detail with an ability to think through all potential outcomes and plan ahead.
- Strong sense of urgency and proactiveness when responding to requests and completing tasks.
- Affable and enthusiastic attitude, excellent manners and constant awareness that your interaction will reflect the executive.
- Willingness to take a task as far as possible on your own, but the cognizance to ask questions when necessary.
Physical Requirements:
- Ability to travel within the region and globally as needed.