Senior IT Key User Professional
JASARA PMC, Saudi Arabia

Summary:

NEOM’s procurement process is complex. This role works closely as part of a team of IT Key Users with IT Buyers within NEOM Shared Services to ensure that process is followed around each IT procurement activity for THE LINE. In some instances, this will require escalation to the NEOM Tender Committee (NTC) as well as to the board. IT Key Users will work to ensure the necessary documentation are provided and process is followed to ensure a timely procurement. This role will also work closely with the contract management team and the IT Asset Management team.

This is a high-pressure, high-impact role enabling THE LINE to perform at it’s very best. This role will be a sole performing role, reporting to the IT Key User Manager.

Role and Responsibilities:

• Propose procurement strategy for each initiative that requires IT procurement.
• Develop (and raise) Purchase Requisition forms with the business, articulating the problem succinctly.
• Prepare Tender Plans, outline technical evaluators and commercial evaluators and develop technical/commercial criteria whilst working with the appropriate business sponsor and SMEs.
• Prepare RFP, RFI, PQQ and EOIs.
• Create a strong working relationship with NEOM Shared Services Procurement’s Indirect team.
• Maintain the procurement tracker, providing up-to-date information on procurement activities
• Maintain and update the procurement workflow and templates in line with NEOM procurement practices.
• Where required, prepare NEOM Tender Committee papers and presentation decks.
• Where required, prepare NEOM Board papers and presentation decks.
• Where required, gather quotes and negotiate on costs from vendors for Low Value Purchases.
• Own and review procurement pipeline, ensuring:
  • Necessary vendors are in the registered supplier list
  • Procurement continuity, managing workload with team to ensure no downtime
  • Budgets align to procurement pipeline and vice versa.
  • Asset management register are conscious of procurement and vice versa.
• Bring integrity and transparency to the procurement process
• Build a culture of integrity, transparency and swift delivery in the procurement process.
• Work with contract administrators to ensure contracts are reflective of technical scope
• Contribute to recruitment and training where deemed appropriate.
• Performs other responsibilities associated with this position as may be appropriate.

Requirements

• Bachelor’s Degree in Information Technology or other related field or equivalent work experience.
• Business experience related to disciplines such as IT Procurement
• IT Contract Management and Asset Management experience with procurement is a bonus.
• Strong communication and collaboration skills
• Strong negotiation and problem-solving skills
• Strong stakeholder management skills; able to liaise with IT management and staff confidently and effectively across different regions and time zones.
• Ability to write complex documents (may include policies and procedures and presentations) for executive staff.

Job Rewards and Benefits