Job Description
To ensure required stock level in Depots with minimal Depot Loss, maintain villa & depot hygiene, implementation of Depot Operating Procedure, adhering recommonded Quality and Safety standard by monitoring the activities and performance of the staff reporting to him, by keeping the staff reporting to him motivated.
1. Maintain Depot Stock Level.
2.Implement correct product handling standards are in the vehicle loads and warehouse storing.
3.Implementing Cold Chain Management in all vehicles before and during loading as well as cold stores to meet the Quality Standards.
4.Ensuring Depot hygiene and Cleanliness to meet the Company standards.
5.Adherence to Date Code Policy to meet the Company policies.
6.Ensure the issued crates from CPP to the Regions are returned accurately.
7.Ensure that all staff under his area of responsibility are well trained and motivated to carry out all responsibilities as per the Company standards.
8.Adherence to Health & Safety Policy to meet the Safety standards of the Company.
9.Adherence to Quality Systems to meet the Company standards.
10.Maintain the proper records that are in-line with the Company Systems.
11.Compile monthly receipt, dispatch and loss reports, reconciled product losses and complete logistical activity reports for RGM.
12.Ensure procurement/purchase of non-Central procurement items in depots of the Regions by following the procedures
13.Ensure rotation of stocks according to the Ageing level.
14.Ensure Villa Hygiene and Villa Maintenance
1.Number of instances of out of stocks(Foods and Long Life) and short/excess receipt of Fresh products without prior information given to Sales.
2.Audit results against standards relating to stacking of products in the cold stores; loading/unloading of products in the ramp.
3.Audit results against standards relating to pre-cooling of vans & chill ramps; temperatures in cold stores; use of flaps and doors.
4.Audit results against standards relating to common areas in the depot & office, ramp and cold stores.
5.Audit results against company Date Code Policy in the reconciled product and the stored product in the warehouse.
6.Actual returned against CPP issues.
7.Summary of Training Needs identified: Active ITPs; No. of training planned vs completed.
8.Actual Risk assessment results against agreed safety standards in the area of responsibility.
9.Actual quality audit reports against the quality system standards in the area of responsibility.
10.Accuracy of logistical records.
11.Accuracy of reports
12.Purchase according to the Company procedures
13.No aged stocks in the stores.
14.Audit resullts against standards relating to Villa Hygiene
Activities:
- Ensure that all group, divisional and regional policies and procedures are implemented and monitored.
- Ensure that all depots maintain Depot Hygiene and cleanliness to the required standards.
- Ensure to maintain good Health and Safety standards in all depots
- Ensure to maintain good standards of Cold Chain Management.
- The monitoring of physical checking of all stocks, products, depot equipment and all other company or depot assets.
- The effective organisation of ramp and cold store procedures and systems to ensure that work activities are efficient and the cold chain is maintained.
- Visiting depots at regular and irregular times to ensure proper implementation of group policies in all his areas of responsibility.
- Liase with Regional Sales Executives on depot operations and activities as they relate to specific Executive personnel.
- Inspecting of goods purchased to ensure its of the right quality and standard for which the PO was raised.
- Ensure to have timely arrangement of annual holidays for all the staff under his responsibility.
- Auditing depots and accommodations very often for further improvement.
- Monitoring rotation of stocks in depots to ensure that is no over/under stocking of products in cold stores and that is no accumulation of aged stocks in the depot.
- Ensure proper classification and disposal of product wastage in region according to the company policy.
- Protection of company assets.
Job Specification
Qualifications:
Essential
2nd Level education
Logistic Supervisor (internal candidate)
Diploma in stock management
Computer literate
Age : 30-35 years
Desirable
Degree in Logistics related subject
Computer literate in SAP inventory management
Experience:
Essential responsibilities executed (Generic Description)
2 years in store keeping or as store in charge.
Desirable responsibilities (Generic Description)
1 year in Distribution and man management
Competencies (Technical, Operational, Managerial, Human & Cultural Requirements):
Knowledge, Skills and Attitude
Demonstrates knowledge in inventory, warehouse management & logistics.
Strong supervisory skills of staff development and motivation and good team player.
Ability to trace, for selected item, how logistics affects the production, sales distribution and eventually the consumer.
Ability to analyse and take good decisions.
Customer service and meeting deadlines and ability to work under pressure
Good communication skills