Assistant Project Implementation Manager - Al Futtaim Retail - Riyadh, Saudi
Al Futtaim Private Company LLC, Saudi Arabia
Job Description
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
About the Role
The Assistant Project Implement Manager is responsible to coordinate retail store fitouts, retail store renovations, store closures and retail/office relocation projects across the retail portfolio in ensuring that all projects are coordinated and delivered to the
highest possible standards by adhering to cost and time efficiencies.
Key Specific Accountabilities:
Planning
Supports and Assists Designer in conducting site surveys and report for new locations.
Provide the survey report in the correct RSD format
Coordinates and assists Project Manager with Landlord meetings for his/her projects and distributes minutes of the meeting to all stakeholders.
Prepares the project schedule for any new project under his/her portfolio of brands and kick off meeting conducted with all stakeholders.
Assists with the preparation of the cost tracker, to be reviewed and approved before submitting for record\
Pre-Construction / Tendering & Procurement
Assist in the sourcing and prequalification of suitable contractors for retail fit out execution by brand/region
Supports the Procurement Manager and QS in confirming quantities for long lead materials. Follows up on material orders ensuring on track for project delivery.
On Site Execution
Liaise with landlords/local; authorities / professional consultants and manage contractors so that all 3rd party approvals to start work are in place
Conduct weekly site progress meetings with appointed contractor and all other relevant stakeholders, ensuring that all projects are coordinated on site to deliver within the prescheduled time frames, costs and quality standards
Ensure all project based administrative work is completed on time and accurately
Ensure onsite Health and Safety Standards are maintained and adhered to.
Ensures that all re-instatement projects are managed effectively until handover to LL.
Assist Project Manager in solving issues on actual site condition.
Assist Project Maneger to ensure that inspection request is on schedule to all involve parties.
Post Construction / Close Out
Coordinate / Deliver As-Built Drawings & Operational Manuals post Opening
Consolidate Project information on project completion into Post
Contribute to the submission of Post Implementation report ensuring that all details are provided Construction Pack.
Ensure completion of project closure documents to Landlord for fitout deposit refund.
Assist Project Manager in consolidating all final invoices to clear for each completed project
React by coordinating Store Operational team’s maintenance issues & requirements during the liability period
Ensure Handover to FM team as per agreed SOP.
Job Specification
About You
To be successfully considered for this role, you must demonstrate the following skills and experience:
Qualification in Architecture/design, civil engineering or project management.
Working knowledge of project management, office and design software
5 years working in an interior fit out environment either from the contractor or client’s side
Constant communication with various stakeholders as well as 3rd parties, technical competency and understanding of fit out work and processes
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