Office Executive
Al Futtaim Private Company LLC, Saudi Arabia
Job Description
DESCRIPTION OF THE ACCOUNTABILITY
Office administrative works
Reports preparation
Document Control
Coordinating driver's activities.
Data entry work
Attending incoming calls
Assisting Project Engineers/Project Managers in preparation of documents/letters
Maintenance of tools and tackles
Safe custody of files/documents
Preparation of Prequalification documents
Getting Al Futtaim and its associate brands prequalified in Ministries and Govt. offices
Submission of PQ docs to private organizations and arrange Meeting schedule
Coordination with all other sections as well, sales and engineering in line with client's req
Occasionally, employee shall work as a messenger to pick up/drop off documents or employees from one place to another.
To get the relevant information / quotes, ID finishes, local purchase etc
Identify and target new customers with new sales opportunities and third-party maintenance jobs thereby achieving revenue and unit sales target through effective sales process management
Initiate action plans to approach and secure new business for the Division
Develop and maintain a strong working relationship with the key consultants and contractors within the construction industry
Ability to manage every element (including but not limited to estimation, preparation/submission of quotation, negotiation, submission/approval of shop drawings/ technical submittals) of the sales process on an individual level.
Collecting market data and perform analysis for lost projects
Remain abreast with latest regulations, standards and good working practices within the industry in relation to Elevators and Escalators
Any other works assigned by superiors from time to time
PERSON SPECIFIC
Job Specification
Education:
Degree or Diploma in any field
Minimum Experience and Knowledge:
2 - 4 years of experience
Job-Specific Skills:
Possess KSA Driving License.
Able to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency
Self-motivated with skills to motivate others
Strong verbal and written communication skill
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